ITD continues to prepare for new version of 'Advantage'

ITD will migrate to an upgraded version of Advantage, a financial program used for procurement, payments and payroll. Introduction of Advantage 3.9 will take place Tuesday, March 12.

Key items of note:

Timesheet entry

• TAMS (Transportation Asset Management System)

    – TAMS timesheet users will continue to enter their time in TAMS as per the standard schedule.

• Advantage timesheets

    – Advantage 3.7 timesheets unavailable, effective Tuesday, March 5.

    – Advantage 3.9 timesheets will be available on Tuesday, March 12.

    – Users who create Advantage timesheets, please keep track of your time manually until your 3.9 Advantage timesheet is available. If desired, you may use a paper timesheet to assist with manual tracking. See Timesheet Form No. 657:

    – Once the 3.9 timesheet is available all time will be entered into 3.9 Advantage.

Advantage 3.7 availability

• Normal transaction processing in Advantage should be completed no later than 3 p.m. on Friday March 8 at which time the Accounts Payable check processing will commence.

    – Advantage 3.7 will be unavailable starting at 4 pm on Friday, March 8.

Advantage 3.9 availability

• A confirmation email with links to 3.9 will be provided after conversion is verified and system ready for normal operations.

    – Advantage 3.9 is planned to be available for normal operations on Tuesday, March 12

Training material available:

 Payroll – ESS (Employee Self Service) Users, and Timesheet Approvers

Accounts Payable

Accounts Receivable / Revenue Operations

• Procurement and inventory

For information or assistance with Advantage 3.9, contact one of the following subject matter experts. Please do not call the Help Desk or open a Help Star series through ETS:

Advantage HRM / ESS

• HRM – Angie Charlton (7-8530)
• HRM – Barbara Kantola (7-8009)
• ESS – Dana Bailey (7-8068)

Advantage Financial

• Accounts Payable – Suzanne Hawkins (7-8048)
• Accounts Receivable/Revenue Operations – Judy Pittman (7-8055), Cheryl Becker (7-8761)
• Cost Accounting – Jennifer Miller (7-8054)
• Fixed Assets –Tanya Martin (7-8064)
• Inventory and Procurement – Alicia Oakes (7-8254

Advantage Security

• HRM – Angie Charlton (7-8530) / Barbara Kantola (7-8009)
• Timesheet workflow: Dana Bailey (7-8068)
• Financial: Tanya Martin (7-8064)

Advantage and Info Advantage password resets: 7-2020

Advantage Technical Support

• Reports and Report Security – James Palmer (7-8140)
• Interfaces – Ken Stewart (7-4459)
• Other Technical Issues – Ken Stewart (7-4459)

Published 3-1-13