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Idaho Transportation
Department
Public Affairs Office
P.O. Box 7129
Boise, ID 83707
208.334.8005
Fax: 208.334.8563
Email


E-mail changes to take effect June 1

ITD will implement a number of significant changes to employee use of e-mail, effective June 1, to address growing demand on the system and its storage capacity, according to Susan K. Simmons, Administrator of the Administration Division.

A memo distributed to all ITD employees Monday (April 10) outlines the changes and reminds employees to use discretion when sending and receiving e-mail.

“After a review of currently stored e-mail, we found that in addition to work-related e-mails, staff are also sending and receiving e-mails containing information not directly related to work activities, including video clips, chain letters, advertisements, music and personal photographs,” Simmons explains in her memo.

Among the major changes coming June 1 are:

  • All e-mail messages will automatically be formatted as Rich Text only. The use of HTML (hypertext markup language), a standard in Web page design, will no longer be possible.
  • Individual e-mail accounts will be limited to 100 megabytes of storage.
  • E-mail messages will be deleted from users’ e-mail boxes after six months. It will be moved to a "deleted" file folder and kept for one additional week to give users time to archive the messages off of the e-mail server.
  • Stationary background images will no longer be possible.
  • New criteria will govern the way signature blocks can appear. Blocks should contain name, title, mailing address, phone number(s) and e-mail address. Personalized messages and quotations will not be permitted.
  • ITD’s old e-mail suffix (@itd.idaho.gov) will no longer function and e-mail addressed to those accounts will not be delivered. All employees must convert to the “@itd.idaho.gov” suffix.

“I have asked the Corporate IT staff to be sensitive to your needs during this transition,” Simmons says. “Please contact Liza Fox (334-8222) if you have any questions. I appreciate your cooperation as we more responsibility use our limited e-mail support resources.”

See the April 10 memo

Published 04-07-06