CONNECTIONS

IDAHO
ITD HOME
IDAHO DMV
ITD NEWS
HIGHWAY SAFETY
IDAHO STATE POLICE

TRAVEL SERVICES
STATE OF IDAHO


NATIONAL
AASHTO
AAMVA
AAA of IDAHO
FEDERAL HIGHWAYS
FEDERAL AVIATION
IDAHO STATE POLICE
NHTSA
NTSB
TRB
U.S. DOT

 

Idaho Transportation
Department

Public Affairs Office
P.O. Box 7129
Boise, ID 83707
208.334.8005
Fax: 208.334.8563
Email


New e-mail standards effective next week


A short manual that explains how to use Personal Folders and Archive Folders in Outlook for long-term storage of e-mail has been posted to the ITD Intranet. It is available at: http://intranet/admin_services/HRS/SoftwareTrainingDocuments/MainSoftwareDocuments.htm Click on "e-mail Storage Options in Outlook" You also can open the ITD Intranet homepage, click on "Technical, PC Help Docs," and then "E-mail Storage Opeions in Outlook " Questions can be directed to Carinjoy condon, 334-8041, carinjoy.condon@itd.idaho.gov

ITD implemented a number of important changes to employee use of e-mail this week, to address growing demand on the system and its storage capacity.

A memo distributed to all ITD employees on April 10 outlined the changes and reminds employees to use discretion when sending and receiving e-mail.

“After a review of currently stored e-mail, we found that in addition to work-related e-mails, staff are also sending and receiving e-mails containing information not directly related to work activities, including video clips, chain letters, advertisements, music and personal photographs,” Susan Simmons, administrator of the Division of Administration, explained in the departmental memo.

Among the major changes are:

  • All e-mail messages will automatically be formatted as Rich Text only. The use of HTML (hypertext markup language), a standard in Web page design, will no longer be possible.
  • Individual e-mail accounts will be limited to 100 megabytes of storage.
  • E-mail messages will be deleted from users’ e-mail boxes after six months. It will be moved to a "deleted" file folder and kept for one additional week to give users time to archive the messages off of the e-mail server.
  • Stationary background images will no longer be possible.
  • New criteria will govern the way signature blocks can appear. Blocks should contain name, title, mailing address, phone number(s) and e-mail address. Personalized messages and quotations will not be permitted.
  • ITD’s old e-mail suffix (...@itd.state.id.us) will no longer function and e-mail addressed to those accounts will not be delivered. All employees must convert to the “@itd.idaho.gov” suffix.

Published 6-2-06