Employees reminded of policy restricting internal sales

Concerns recently surfaced about the sale of food and other items at ITD offices by employees or their children, prompting a reminder about department policy. In essence, employees and relatives may not sell items to co-workers, whether for personal profit or as a fund-raising activity.

Administrative Policy A-06-18: prohibits sales activities in the workplace. Desk-to-desk or person-to-person sales by ITD employees, ITD family members, or outside vendors to ITD employees are not permitted in the Headquarters or district offices.
The policy is based, in part, on a 1992 governor’s memorandum and became ITD policy when signed by former director Dwight Bower in 2002.

Department policy does allow – if approved by ITD supervisors – the posting of notices of sales activities on appropriate department bulletin boards.

Please refer to Administrative Policy A-06-18 below for additional guidance. If you have specific questions, please contact the Business and Support Management for the Headquarters complex or the business manager at district offices.

Administrative Policy A-06-18 – SALES ACTIVITIES IN THE WORKPLACE

Any person acting as a sales representative for non-Transportation Department business, commercial or personal services or products who are also personally marketing such to outside vendors will not be permitted to make desk-to-desk or person-to-person marketing efforts to ITD employees. Employees who receive telephone solicitations on the job are requested to ask the salesperson to contact them at home after working hours.

ITD supervisors may, at their discretion, allow the posting of notices of commercial sales activities on appropriate department bulletin boards. However, these notices must inform employees that the product or service is not state or department endorsed. Notices must also inform employees to use their break time, lunch time, or periods before or after work for obtaining services or making inquiries. Business cards or other small posters from sales representatives may be posted on designated ITD bulletin boards with reasonable time limits set for their removal. All items posted on department bulletin boards must first have the approval of the person or section having responsibility for that board.

The use of state stationery, envelopes, postage, or other department resources for advertising vendor goods or services is prohibited. Any costs associated with sales activities in the workplace must be borne by the vendor.

Department facilities and resources may be used for department or state endorsed promotions or activities such as discussions of fringe benefit packages, Red Cross blood drive, United Way campaign, employee fund raisers, etc.
In the Headquarters complex, the Administrative Services Division Administrator, through the Facilities Manager, will be responsible for setting reasonable guidelines to implement this policy. In the District offices, these activities will be under the supervision of the District Engineer, through the District Business Manager.

Published 1-7-2011