Viewing W-2 information online

All current employees and those in terminated status after December 31, 2009 have the ability to access their W-2 on the web.  Employees who have signed up to receive their W-2 forms online will be able to view and print their forms starting on January 7, 2011.  Paper forms will be mailed on January 20, 2011, to those who have not signed up to receive their W-2 forms online.

Important reminder:   Current and Terminated employees who have elected to access their Form W-2 online in the past, will not receive a paper copy of their 2010 W-2 in the mail unless they choose to withdraw consent by the close of business on January 18, 2011.

Advantages of Online W-2

Beyond the obvious time advantage of having your W-2 form delivered electronically, there are several other key benefits to the Online W-2 program:

  • Greater security and protection from identity theft – Since your W-2 form can only be accessed through our secure internet site, there is no risk of your paper form being lost or mis-delivered by the post office, or stolen by a mail thief.
  • Online storage – Your W-2 form will be stored online for easy access in the future.  In fact, if you choose to view your W-2 online, you will be able to view your current year’s W-2 and up to four (4) years of past W-2s.
  • No more lost forms – If you do not sign up to receive your W-2 online and you lose your paper form, you will have to wait until February 1, 2011, for your request for a replacement form to be processed.  Additionally, you will be charged a $5.00 fee to have a duplicate W-2 form printed.

Getting started

Signing up to receive your W-2 form online is simple.  Follow the steps listed below:

1. Go to the State Controller’s Office Web Page.

2. Choose Logon or Online Logon.

3. Enter your secure logon information (username, agency code, and password) and click the LOGON button.  This is the same logon information used for access to I-TIME and viewing your Online Paystub.

4. Now at the Application Menu Page, select the ‘Form W-2’ link.  If you are not currently signed up to receive your W-2 form online, you will be prompted to read and agree to the terms of use, and to consent to online delivery of the form.

Important deadline:  If you do not want to receive your W-2 form through the mail, you must sign up for this free online service by the close of business on January 18, 2011.  Otherwise, your W-2 form will be mailed to you.

For more information visit: and select Payroll.

As an additional note, the State of Idaho is no longer participating in the W-2 download process via Turbo Tax.

Published 12-23-2010